STRUCTURE GOVERNANCE AND MANAGEMENT

Charity Registration

Company Registration No : 2365572

Address of Principal Office

19 Rea Street South
Birmingham
B5 6LB

Name of Trustees/Directors who
served during the year and as of
31st December 2008

Dr Mohamed El-Alfy (chair)
Dr Essam El-Haddad
Mr Nader Al-Nouri
Mr Ibrahim El-Zayat
Mr IftikharAwan
Mr TahirSalie
Dr AbdelwahabNoorwali
Dr Mohamed Attawia

Company Secretaries

Mr A R Varachhia as of 17th
October 2009
Dr Essam El-Haddad up
until 17th October 2009

Senior Personnel

Chief Executive Officer: Mr S Saeed
Finance and Services Director: Mr H Atallah FCA, FRSA
International Programmes Director: Dr H Said MBChB, MBA
Middle East and Emerging Markets Director: Mr H Khalifa
United Kingdom Director: Mr J Malik
Human Resources and Organisational Development Director (interim): Mr S Butt
Communications Director (interim): Mr S Butt

Independent Auditors

PricewaterhouseCoopers LLP,
Chartered Accountants and registered auditors
Cornwall Court
19 Cornwall Street
Birmingham
B3 2DT

Bankers

Barclays Bank Plc
15 Colmore Row
Birmingham
B3 2BT

Natwest Plc
Colmore Row
Birmingham
B3 2AS

Solicitors

Mills & Reeve
78–84 Colmore Row
Birmingham
B3 2AB

Stratford Solicitors
Stratford House
Stratford Place
Birmingham
B12 0HT

Carters

211 Broadway
Orangeville
Canada
L9W 1K4

Constitution

Islamic Relief Worldwide (IRW) is constituted as a company limited by guarantee (number 2365572) and registered charity (number 328158). It was formed on 13 February 1984 as a charitable organisation, incorporated under the Companies Act 1985 on 28 March 1989 and registered with the Charity Commission on 6 April 1989. It is an organisation that is governed by its Memorandum and Articles of Association. In the event of winding up, members are required to contribute £1.

Board of Trustees

The governance of IRW is the responsibility of the Board of Trustees, which is currently made up of eight trustees. The directors of the company are also the charity trustees for the purpose of charity law. The Board of Trustees’ contractual obligation is to direct and control the organisation through the process of governance. It plans future aims and priorities, monitors current performance and measures progress.

The Board of Trustees’ focus is primarily on strategic planning and governance, which includes measuring strategic results achieved by management, satisfying the regulatory requirements of the charity, and fulfilling the Board of Trustees’ responsibilities to all stakeholders.

Recruitment and appointment of trustees

Members of the Board of Trustees devote their time voluntarily. When appointing trustees, emphasis is placed on the diversity of skills and knowledge that is required for a board to be effective. The selection process involves determining the necessary skills, knowledge and experience (given the operational climate and needs), identifying potential trustees, and promoting and explaining the activities of the board to potential trustees. Nominations for potential board members come from the various stakeholders and partners of Islamic Relief. The process may include personal approaches to potential candidates. Once candidates have been shortlisted, the chair of the Appointments Committee contacts all nominees in writing and the selection process is then carried out.

Induction and training of trustees

The induction process for new trustees includes an explanation regarding the function of the Board of Trustees and could include appointing a mentor for the new board member. A full overview of the organisation and its activities is provided, and the contributions the new member will be able to make are explored. Trustees are given a welcome pack, which includes a copy of the Memorandum and Articles of Association, the financial statements, board minutes and the Charity Commission guidance, The Essential Trustee, as well as recent publications.

Islamic Relief encourages ongoing training to full the development needs of the trustees. This is achieved by encouraging trustees to identify personal training needs, and by providing training in new or emerging areas of responsibility. The CEO keeps the trustees informed of changes in regulatory standards and training possibilities. Training is treated as an essential and regular board activity, ensuring it is professional, appropriate and evaluated.

Management restructuring

IRW has started the restructuring of its management system. The Board of Trustees is directly involved in assessing the progress of this process and implementing the approved strategy. The trustees are currently consulting with partners to ensure that future governance structures are fit for the purpose of the organisation.

The Board of Trustees receives regular reports on the performance of the organisation and the annual financial reports, along with plans and budgets. The Board also approves any news policies and procedures.

Key Personnal

The CEO, along with other senior staff, is responsible for the day-to-day management of the organisation. The CEO is accountable to the Board of Trustees. The CEO chairs the Board of Directors, which is made up of the division directors and which supervises the daily activities of Islamic Relief Worldwide.

Division directors oversee the implementation of the policies laid down by the Board of Trustees and support the work of other staff and volunteers. All major humanitarian campaigns are coordinated from IRW’s headquarters.

TIC International Limited is a trading subsidiary and supports the fundraising activities of Islamic Relief by recycling clothes. The assets, liabilities and trading results of this company are incorporated in these consolidated financial statements.